Office Assistant

We are currently looking for a well-organized and communicative Office Assistant to join our team in Warsaw and support our daily office operations.

Your responsibilities:

• Office Space Management: Maintaining order and ensuring the proper setup of conference rooms, kitchen areas, chill rooms, and open space.
• Reception & Guest Relations: Managing the front desk, welcoming guests, and coordinating conference room bookings.
• Administrative Support: Handling incoming and outgoing mail, managing internal document flow, and directing phone calls to the appropriate team members.
• Executive Travel Support: Coordinating travel logistics for the Management Board, including booking flights and hotels, and managing business trip itineraries.
• Event Coordination: Assisting in the planning, logistical organization, and execution of internal company events and team-building activities.
• Supply Coordination: Managing relationships with vendors and ensuring the continuous supply of office and food products.
• General Tasks: Providing ongoing administrative support to the team and maintaining a professional company image.

Minimum qualifications:

• Previous experience in a similar administrative or office-based role.
• Fluency in English (B2/C1), both written and spoken.
• Strong organizational skills and a proactive, professional attitude.
• Excellent communication skills and high personal culture.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Availability to work full-time, 8 h a day, Monday to Friday, 8:00 AM – 4:00 PM or 10:00 AM – 6:00 PM