Private & Office Assistant

We are currently looking for a proactive and highly organized Private & Office Assistant to support our Management Board. In this role, you will handle a variety of high-priority and ad hoc tasks, manage complex calendars and travel arrangements, and provide both business and personal assistance. This is a dynamic, hands-on position requiring flexibility, problem-solving skills, and the ability to operate in a fast-paced environment.

Your responsibilities:

• Providing comprehensive administrative and organizational support to the Management Board, including a wide range of ad hoc and high-priority tasks.
• Delivering high-level concierge assistance by managing both business-related and personal matters with discretion and efficiency.
• Managing the Board’s calendar, including scheduling internal and external meetings, and organizing off-site sessions and events involving the Management Board.
• Coordinating domestic and international business travel: arranging flights, trains, accommodation, local transportation, and overseeing visas, insurance, and other formalities.
• Proactively handling last-minute travel changes and ensuring timely alternative arrangements.
• Managing communication and documentation workflows, including correspondence, contracts, invoices, and internal reports.
• Liaising with external service providers and vendors to support the daily operations of the Management Board.
• Maintaining a well-organized office environment tailored to the operational and personal preferences of the Board.

Minimum qualifications:

• Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Proactive and self-driven – we are looking for someone who takes initiative and operates independently without needing constant guidance.
• Flexibility and readiness to handle ad hoc tasks – ability to respond quickly and effectively to the dynamic needs of the Management Board.
• Previous experience in a similar role (Executive Assistant / Personal Assistant); experience working directly with executive-level leadership.
• Strong interpersonal and communication skills, both with internal teams and external service providers or partners.
• Proficiency in English – fluent written and spoken communication is required.
• Confident user of MS Office / Google Workspace and organizational tools (calendars, task managers, booking platforms, etc.).
• “Can-do” attitude with a solutions-oriented mindset and willingness to go the extra mile.
• Driving license (category B) is a plus.